Railfleet
ECM3-compliant maintenance software for rail fleets
From fragmented records to audit-ready.
Replace paper defect reports with digital workflows
ECM-compliant, audit-ready from day one
AI-assisted defect classification that gets smarter with every ticket
From scattered paperwork to one source of truth
Maintenance planning stops being reactive — and passing an audit stops being a scramble through paper and spreadsheets.
Effective maintenance depends on having the right information at the right time. Yet, the Entity in Charge of Maintenance (ECM) documentation is too often scattered across operators, workshops and paper logbooks. This fragmentation limits visibility into an asset's real status and makes proactive maintenance planning nearly impossible.
Railfleet digitises the entire ECM3 maintenance workflow, from the driver's cab to the workshop floor: defect reports, interventions, availability status and homologations all live in one traceable, digital maintenance logbook.
Data quality, repaired with AI
~30% misclassified · 25% duplicated · 5% multi-topic
That's how defect tickets typically arrive — quietly undermining planning and traceability. Railfleet uses AI to repair ticket quality across the workflow, with every suggestion validated by a user before it's applied, never automatically.
What's inside
The entire ECM3 workflow — from the driver's cab to the workshop floor.
Operational Dashboard
A real-time, filterable view of the entire fleet — with maintenance actions started directly from the same screen.
Status, location, key telematics values and open notifications
Restrictions and homologations at a glance
Homologation tracking for cross-border fleets, such as operators running across the DACH region
Maintenance Events & Interventions
Every maintenance action tracked from first report to closure — with a full history kept for every asset.
Create corrective or preventive events and group them into interventions
Assign a workshop to each intervention
Track each one from unconfirmed through planned, in-progress and closed
Component Management
Track individual components, not just assets — each with its own counters, documents and linked maintenance operations. Every fleet is different.
When a component is mounted, swapped or moved between assets or into inventory, its full history moves with it
A bogie's maintenance record never disappears just because it's fitted to a different locomotive
Fleet Availability
A Gantt-style view of the whole fleet.
Which assets are operational, in an intervention, or immobilised — and for how long
Filterable by workshop or maintainer
Digital Logbook
The driver's own view — replacing the paper logbook entirely.
Current status, aptitudes and a hotline number
Open restrictions auto-translated for multi-lingual crews
One-tap defect reporting from the cab
AI Defect Classification
Real-time, LLM-powered category suggestions as a defect is being written — refined again at closing based on the resolution notes.
Repairs exactly the misclassified, duplicated and multi-topic tickets that undermine ECM2 traceability and ECM3 planning
Gets smarter with every ticket that flows through it
Always with user validation — never fully automated
One system, every party
An asset in your fleet involves multiple stakeholders — operators, lessors, and ECM4 workshops. Traditionally, this creates fragmented data and disconnected communication. With Railfleet, everyone works in one system while only accessing the assets, events, and permissions relevant to them.
Partners securely share updates, manage maintenance activities, and track availability
Work through the Railfleet UI, REST API, or custom integrations
A multi-company data model built in from the start — seamless collaboration across the rail ecosystem
Connects to what you already run
Railfleet exchanges counters, corrective and preventive maintenance data, and work-order results directly with the systems you already run.
SAP, IBM Maximo, Carl Software, and other CMMS/ERP platforms
Counters, corrective and preventive maintenance data, and work-order results — exchanged both ways
Via REST API or custom interface
Works great with
Part of one ecosystem — seamlessly together, or standalone.
Railgenius
Feeds condition-based maintenance alerts straight into the Railfleet workflow.
Railster & IoT stack
Telematic counters (km, engine hours) drive automatic maintenance scheduling.
Professional Services
Rollout support, training and custom CMMS/ERP interfaces, so the workflow fits your organization from day one.
See Railfleet on your own fleet data.
Railster, Railgenius and Railfleet work seamlessly together, so you can combine them to create the perfect solution for your operational and maintenance needs.
Get tailored answers
Get tailored answers